VOLUNTEER!
RESPONSIBILITY
Each Committee Chairman and committee member is subordinate and responsible to the Board. Each committee must meet a minimum of four times per year, either by conference call or face-to-face at the Committee Chairman’s discretion. Committees of AHJA shall be standing or special (ad hoc). The Board may refer to the proper committee any matter affecting AHJA or any operations needing study, recommendation, or action. The Board may establish such special committees or standing committees in addition to those specified in this Article as it deems appropriate with such duties and responsibilities as it shall designate. All committees shall act by majority vote, unless otherwise prescribed by the Board. Upon majority vote by the committee, the committee chair will present the committees matter to the Board. The Board will then vote on the matter(s) presented by the committee chair.
STANDING COMMITTEES
Points Committee
The Points Committee is responsible for receiving, reviewing and confirming eligibility of members from Association pointed shows, and posting results in a timely manner on the Association website. Although the Chairman of this committee is not required to be a Director of the Association, the Board must be kept informed.
Awards (Banquet, Medal Finals, Trophies, Special):
Determining, purchasing, engraving, storing, transporting, displaying, and presenting of the Associations various awards is the purview of this Committee. Although the Chairman of this committee is not required to be a Director of the Association, the Board must be kept informed and must approve the arrangements for the awards.
Banquet
This Committee is responsible for the Associations annual awards ceremony from conception to completion. Although the Chairman is not required to be a Director of the Association, the Board must be kept informed and must approve ALL arrangements for the annual awards function.
Communication
This committee analyzes and evaluates the communication available to the Associations constituents, determines ways of improving it, makes recommendations to the board, and follows up after approval through implementation. Rules: The chairman of this committee will attend Board meetings and will serve as the parliamentarian. Roberts Rules of Order will be used as a guide to efficient and effective Association meetings, and the chairman of this committee is empowered to require a given meeting to adhere to them when necessary.
Education
The education committee is responsible for creating, supporting, and sustaining a broad spectrum of education for the members of this Association. Care must be taken by this Committee to optimize the number benefited for the budgeted cost of a given program; always keeping in mind the sustainability factor. Although the Chairman is not required to be a Director of the Association, the Board must be kept informed and must approve the educational offerings.
Special Committees
The President may appoint special or ad hoc committees deemed necessary to further the aims, goals, or business of the Association. These committees will normally have a narrow and specific purpose and will terminate when the task is completed. These committees will NOT be counted in the three-committee maximum referred to above.
Sponsorship and Fundraising
The Sponsorship and Fundraising committee are responsible for sourcing, obtaining, generating and providing appropriate recognition to the Association’s sponsors and fundraising efforts. Although the chairman of this committee is not required to be a director of the Association, the Board must be kept informed and approve of all sponsorship and fundraising activities.
Show Liaison, USEF/USHJA Rules and Technical Committee (Hunter/Jumper/Equitation)
The Show Liaison, USEF/USHJA Rules and Technical Committee are responsible for maintaining and creating membership booths, marketing materials, delivering Association prizes to the shows, reviewing and answering questions pertaining to USEF/USHJA rules, technical aspects and the Association’s memberships with USEF and USHJA. The chairman of this committee should be a professional in the industry that is well versed in horse shows/horse show management, USEF/USHJA rules and the technical aspects of hunter, jumper, and equitation. Although the chairman of this committee is not required to be a director of the Association, the Board must be kept informed and approve of any financial expenditure, gregarious issues, or unusual activities or requests of this committee.